Virtual Executive Assistant, Marketing, and Writing Services

As a virtual executive assistant, I help heart-centered entrepreneurs expand their business, leverage their valuable time, and increase profits. By anticipating, identifying, preventing, and solving problems, I help my clients enjoy the peace and ease of a well-functioning business.

Gain momentum to reach your business goals, create lasting change, and free your valuable time to pursue new business ventures or personal matters by securing a personal virtual assistant.

Things you can delegate today:

  • Research of your industry or competitors, and for reports or presentations
  • WordPress website and online store maintenance
  • Sourcing and scheduling vendors, contractors, services
  • Managing your inbox, sorting important emails
  • Managing your calendar, setting appointments
  • Researching customer and staff appreciation gifts
  • Content creation, writing articles, blog posts
  • Coordinating projects, events, travel
  • Running reports (Google Analytics, QuickBooks Online, Salesforce, etc.)
  • Creating and managing online advertising
  • Social media posts and engagement
  • Transcribing webinars, videos, podcasts
  • Handling minor customer service issues
  • Creating online surveys and monitoring activity
  • Managing your property in your absence

 

Check out “Learn How to Delegate Effectively” by management and organizational excellence coach Quint Studer for best practices on delegating tasks to others. 

Based in the United States (Florida panhandle), I provide the following to you virtually or in person:

  • Over twelve years’ experience serving high-level executives in Fortune 100 companies to small-business owners, working remotely and in flexible office environments.
  • Experience in tools for effective telecommuting: cloud-based business solutions, Google Suite (Docs, Drive, etc.), QuickBooks Online, CRMs, Skype, TeamViewer, join.me, video conferencing, video training, etc.
  • Exceptionally well-organized, efficient and detail-oriented, with a track record that demonstrates self-motivation, creativity, and initiative to achieve goals.
  • Focus on timely, proactive communication whether in-office or working remotely.
  • Dedicated and personal one-on-one service throughout our interaction.
  • Success in developing and executing strategic plans, setting and administering goals, and managing projects from inception to successful completion.
  • Passion for driving revenue, social media marketing, events and content creation and write to inspire action.
  • Highly developed interpersonal skills, honed while interacting with diverse professionals, including senior management, vendors, sales teams, ad agencies, and non-profit organizations.
  • Professionalism, discretion, and confidentiality when handling your personal information and business data.
  • Local business references for Florida, Alabama, Texas, Pennsylvania, and California.

 

From “Testimonials”: After being in business for ten years with no change, one client increased their business by 50% in less than a year after I developed their new website and canceled the money-wasting ads. Once they started turning away business, they expanded their resort to accommodate more people.

Virtual Executive Assistant Services

Website and Blog Development, Content Creation and SEO/SEM

Copy Writing, Ghost Writing, Editing

  • Preparing and editing technical documents, ad content, social media posts, website content and email marketing copy, outreach materials, executive reports, and executive correspondence for a consistently professional corporate tone and appearance
    Read more…

Marketing Strategy and Creative Direction

  • Assistance creating websites, online programs, ebooks, videos, speaking engagements, workshops, teleseminars, PR articles, press kits, books, special reports, email campaigns and other promotional items
    Read more…

Productivity Coach, and Meditation Coach Services

  • Strategic steps to create lasting change through inner coaching and meditation
  • Achieve growth in business productivity through outer coaching
  • Gain closeness in personal relationships
  • Increase inner peace and insight
  • Daily interaction for accountability

 

My services helping heart-centered entrepreneurs expand their business encompass more than the virtual assistant services, marketing, and writing listed here. Please contact me if you need a service not listed above or have any questions. I make every effort to meet your needs, including traveling on your behalf or caring for your estate, ranch or household in your absence.

Click here for a free one-hour discovery session for your Executive Assistant, Marketing, and Writing Service needs.

Executive Assistant and Virtual Assistant

Local or Virtual Executive Assistance, available for travel

  • Administrative tasks, research, calendar scheduling, executive correspondence, travel and event planning
  • Research (online and in-person), private investigation, and genealogy
  • Web design, marketing, writing and editing ad copy and documents.
  • Source services, travel destinations, vendors and contractors.
  • Scheduling: calendar, travel and event planning, construction management
  • Prepare in-house documents, including contracts, proposals, marketing plans, advertisements, and press releases.
  • Develop and execute strategic plans, set and administer budgets, and manage projects from inception to successful completion
  • Estate management, property caretaker, ranch sitting while you are in residence or away
  • Coordinate with assistants for the principals
  • Event planning, coordination and logistics
  • Identify how to best leverage your time and create business systems that are an effective use of your time management
  • Supervision with clients/vendors/staff so you can handle any situation with confidence
  • Consulting on how to effectively and easily create websites, internet and direct marketing strategies and any aspect of your business
  • Co-creation of effective ways for you to promote your business, and increase your intuitive abilities in your life and work
  • Assistance in shifting resistance to progress and limiting beliefs to easily attract more of what you dream of
  • Personalized and customized training for you and your staff
  • Local and virtual, able to travel
  • Oversee projects and communicate status in a timely manner in writing
  • Daily interaction with principals to ensure needs are met

 

Contact Juliana today for a free one-hour strategy session to discuss your Executive Assistant needs.

About Juliana

Juliana, Personal Virtual Assistant
Juliana, virtual executive assistant, solution finder, cat herder, and chocoholic.

“By anticipating, identifying, preventing, and solving problems, I help heart-centered entrepreneurs expand their business, leverage their valuable time, and increase profits.”

 

 

 

Juliana Mathews is a virtual executive assistant, author, journalist, blogger, marketing specialist, meditation junkie, chocoholic, cat herder and traveler. She knows that no matter the circumstances, anyone can live their dream life.

I assist heart-centered entrepreneurs by helping them increase productivity and gain momentum to reach their business goals, and create lasting change while freeing their valuable time to pursue new business ventures or personal matters.

The “formal” bio (read: stuffy):

Assisting professional individuals and businesses from high-profile Fortune 100 and C-level executives to small-business “mom and pop” shop owners for over fifteen years, I have acquired the skills necessary to assist principals is all manner of business and personal needs, as well as those skills needed to manage multi-million dollar estates. I am able to travel with or for you to ensure a successful outcome.

Adept at marketing, designing websites, writing, and corporate branding, my career began in graphic design by hand-inking schematics for G.E. Nuclear at the age of 19 (back when “cut and paste” required scissors and glue), and then, as technology changed, transitioning to website design, internet marketing, and writing.

As a writer and journalist, I wrote for Yahoo, and small-town newspapers, and continue to write on several websites. Additionally, my skills and experience include writing and editing executive correspondence, corporate reports, and technical documents for the energy industry (nuclear, and oil and gas), internet security, and construction industry, as well as humorous articles on travel, and marketing. I am able to write across many disciplines and verticals, technical to humor.

After a life changing event in 2001, the coaching I received to use adversity to create positive change helped me gain valuable personal insight and personal productivity. Learning to coach and motivate others to achieve personal success, I began guiding others to achieve similar results. In 2009, I trained as a meditation coach.

Gain momentum to reach your business goals, create lasting change, free your valuable time to pursue new business ventures or personal matters.

Contact me today to see how I can assist you!

Visit the Executive Assistant, Writing, and Marketing Services page for a detailed description of the services provided. Based in Florida, I work throughout the U.S. by utilizing Skype, Zoom, TeamViewer, email, and phone, or by traveling to your location.

Testimonials

Here’s what some of Juliana’s clients have to say:

 

I know Ms. Mathews personally and professionally. She is a thoughtful, friendly and energetic person. I consider her to be extremely trustworthy.

I needed help building a database and establishing a monthly digital communication with my patient base. It sounds simple but there was a lot to the process as this is an older office and all information was on paper. She took care of establishing the database and the monthly communication has been a big asset to my practice.

Further, she designed and produced several advertisements I use in local newspapers and newsletters. Again, sounds simple but each ad had to be tailored to a specific market, and they have been well received.

Ms. Mathews continues to do work for me on an as needed basis.

I’m confident Ms. Mathews would be a valued asset for your organization.

Dan Kammer, DC

 


 

Juliana is working for me in the capacity of an accountant for my small business.

Since learning of her knowledge of QuickBooks, her efforts have greatly contributed to my monthly efforts to accurately account for all my business transactions. Not only has she correctly categorized and reconciled my monthly transactions, she has educated me about ways that I can more efficiently and effectively keep up with daily transactions.

In the beginning of our relationship I was using QuickBooks on my PC. This presented a problem during the accounting process because I had to be present with my computer while she was working on my books. Since then, she has converted my accounting to QuickBooks online which allows her to work independently and remotely without me being present. I have been very satisfied with her quality, timeliness and process improvement suggestions.

I have had no reason to question her integrity. Since we have worked together she has been punctual to any meetings we have scheduled, professional and extremely responsive to any requests I may have while she is working remotely. She is detail oriented and organized. I hope to continue our relationship for many years to come!

Best Regards,
Craig DeVack
Dockside Marine Electrical

 


 

“It has been an absolute pleasure working with Julie on the design/build of my company website. Her ability to listen, identify my larger vision, and translate it into a comprehensive marketing plan enables me to reach higher goals and leaves me very satisfied! Great job, direct, and easy to work with!

6 stars out of 5!!!

It is my sincere recommendation that if you are in need of business marketing professional web design, and support achieving a success mindset you can trust Juliana Mathews to get the job done right!”

With utmost appreciation,

Ron Jay Wilson – Owner
Old Republic Consultation & Marketing

 


 

“Totally amazed by her knowledge and expertise of SEO/HTML/Analytics and everything else that was never mentioned by my previous provider! The crème de la crème was watching as she manipulated Google in to recognizing my website!”

Allan Bruns
Project Superintendent at Turner Construction Company

 


 

“We are completely booked for the first time in 10 years.”

Our experience with Julie was amazing! She helped us figure out exactly what we needed to do to get the RIGHT traffic to our website and saved us $2,000 a year in unnecessary ads, and hidden costs with our old website provider.

She created a fresh and targeted new website for us in a couple weeks and now we have all things in place to ensure our financial success for years to come.

For the first time in 10 years we are completely booked and feel so good
about our website and know it is all working smoothly. We’ve got so much extra business we are increasing our rental spaces 50% by adding 25 new spots.

We highly recommend Julie to anyone that wants to get results and needs to have a plan and someone to hold their hand on exactly what to do that can create the greatest return fastest.

Lisa Cauthen, Owner
Johnson Creek RV Resort

 


 

Success is a choice. Make a change and choose to live your dream.

Contact Juliana

Let’s develop a process that works for you, and frees your valuable time. Let me guide you to your business success mindset.

Fill out the form below to schedule a free 1-hour Strategy Session.

Email: MarketingSquirrel (at) Gmail (dot) com

Voice: 909-280-2986

Mail: Juliana Mathews

PMB 24952
PO Box 2428
Pensacola, FL 32513